Motions and Action Items for NCR Executive Board
authored by Dmitry


13 JAN 2025

Attended (*remotely):  8 people (Quorum)
Stacy, Gordon, Michelle, Sumit, Brian*, Jennie*, Dmitry*, Tim (New Director), Mark (PD) *, Waheed (PD) *,
PD - Past Directors, whose term has been extended until April as per NCR Exec motion on 13 DEC 2024 

REGRETS: Gordon Bulmer,  Allison (?) Suzanne O’Brien (New Director), Nabilia Hadibi (New Director), Keelia LaFreniere, (New Director)


Motion:  NCR Electoral Reform

Whereas:

Be It Resolved That:

Moved by: Dmitry. Seconded by: Jennie & Tim.
 Motion: DEFEATED (3 to 5) 



Motion 1: Intro & orientation for new NCR Members

Starting from this meeting,  be it resolved that
For every exec meeting where we have new NCR Exec members, the meeting will start with the roundtable of introductions and recap of NCR  Executive meeting logistics, including the key rules from parliamentary procedure that we have to follow.

Discussion: Dmitry referred to his own experience at his first NCR Exec meeting on May 25, 2024, when no introductions or orientations were provided for newly elected NCR Executives (him and two other executives).

Moved by: Dmitry.  Seconded by: Jennie. MOTION CARRIED


Motion 2: Minutes to provide votings on motions

Staring from this meeting, be it resolved to make executive minutes more detailed, specifically to include:
For each motion, in addition to the names of who moved it and seconded it, which are currently noted in the minutes, to also include who voted FOR (A,B,C ...)  , AGAINST (D,E,F,...) , ABSTAINED (G,H,...)

I understand that at times we may have as many as 15 motions presented during a single meeting (as seen in the attached minutes from the 2024-OCT-21 NCR meeting). This would result in an additional 15 × 3 = 45 lines of text in our minutes. However, I firmly believe that including this level of detail is an important step toward enhancing transparency and accountability in our operations. This is especially crucial given the recent increase in membership dues, which has understandably led to heightened scrutiny of the Union's activities.

Moved by: Dmitry. Seconded by: No-one. Died on the floor without discussion.


Motion 3: Minutes to provide discussions key points and answers and question

Staring from this meeting, be it resolved to make executive minutes more detailed, specifically to include: 

For each presentation (Committee Reports & Other Agenda Items), include the summary of key points as well as questions and answers, if there were any.

We know that BoD always provide such details, whereas we (NCR) do not. - Compare attached: 2024-OCT-21 NCR meeting minutes (mentioned above) vs. 2021-12-10 BoD meeting minutes (mentioned below)

Again, I understand, this would create some extra work for secretary, but I would be happy to assist with note-taking if needed.
Or we can even use AI summarization tools, which I could also assist with (I've been testing already some of them for my work at CBSA

Moved by: Dmitry. Seconded by: No-one. Died on the floor without discussion


Motion 4: Recommend new BoD to address past BoD lack of action to help members impacted by Vaccination Mandate 

According to the published minutes, during the  December 10, 2021 BoD meeting,  it was announced that the Union would not file a policy grievance on behalf of members working from home. This decision was reportedly based on some "specific reasons," which were not specified in the meeting minutes. This decision has had severe consequences, including causing traumatic experiences—some as extreme as suicidal thoughts—among the impacted members.

If left unchallenged, such decision raises the possibility of preferential treatment or discriminatory conduct by the Institute against members who hold differing health or religious practices - contrary to the Union's values and Equity statement.

To address this situation, NCR exec board requests that its NCR Directors to ask the newly elected BoD to prioritize for consideration the following two actions, stemming from the  resolutions P-18 and P-20 submitted by an NCR member for the 2024 AGM (now referred to the BoD - see attached):


Moved by: Dmitry. Seconded by: No-one. Died on the floor without discussion.



13 DEC 2024

Motion 1: Member Response emails -

 Dmitry would like to develop a common strategy to complaint emails. Gordon suggested that the communications committee might want to look at a common response, Stacy thought that a template might help her as chair respond to these. The Secretary and the Comms committee is tasked with looking at template responses.

Motion 2: NCR Letter to the new Board 

NCR Letter to the new Board - Dmitry raised the idea and provided the draft of a letter from the Executive to the new board main focus vaccine mandate and lack of support from PIPSC 

Without a motion Moved by Dmitry and without a seconder -and upon completion of the speakers list the Chair moved onto the next item on the agenda as no motion for discussion or decision was before the executive. Dmitry requested the exec reconsider the agenda item and the motion to reconsider was not seconded, motion died

Motion 3: Publication of Min to the PIPSC website - 

Moved by Dmitry to have the min posted on the NCR webpage seconded by - not seconded - motion died


19 NOV 2024

Motion: AGM post-mortem  (Carried)

Can you add to Agenda please:

- addressing members emails/concerns (as mentioned in my yesterday's email)

- AGM post-mortem (maybe as part of roundtable?): to recap key outcomes and our related next steps (maybe publish in next newsletter issue?)

- NCR electoral reform (maybe as part of our regular update from by-law committee?): I'll present latest draft which takes into accounts the  feedback received to  date - from our board and others


SEP 2024


Motion: delegate selection discussion (Seconded by Dmitry, Carried)

I second Katie on this concern - I have received similar concerns,


This is something that relates not only to selection for national or NCR AGM, but all region/groups AGM


I'd like to learn more how this is presently done for NCR (beyond what is written https://pipsc.ca/regions/ncr/regulations) and then offer for our group discussion the idea, which we had discussed at RE group AGM a couple of months ago.


It is best described by picture attached which shows the membership demographics by member's Department's mandate (analysis vs. policy vs. ops)


These three distinctive groups have much different concerns/needs and ways of support from the Union.

It is vital to insure that all AGM, in each group and suobgroup and region include representative from each of these group - so that ALL needs are heard and addressed.


Otherwise (because of majority members in one group (analsys), the voice/concerns/needs in smaller groups - however very important groups (such as policy) - are not heard.


Thank you

Dmitry


On Mon, Sep 9, 2024 at 7:19 AM Katie Francis <katie.francis96@hotmail.com> wrote:

Hi Gordon,


Is it possible to please also add a delegate selection discussion to the agenda? Could be at the strategic planning meeting if there is not time this Friday. I have concerns with how PIPSC approaches this and hope we can discuss how the NCR can lead the way to make the process more equitable.


Thanks,

Katie 




Discussion: Follow-up on Proposed by-law changes (including  Electoral Reform)


NCR Exec team,


Please find in provided link and attached the resolutions for by-law changes to be discussed this Friday


https://docs.google.com/document/d/1_o-igZVlqT7TexvJKI20eSLOjXMhzXZCcvcNKILDxi4/edit



AUG 2024

Discussion: Proposed by-law changes (including  Electoral Reform)

I also have a topic to discuss related to recommendations that our by laws committee is making with respect to three proposed changes to NCR  by Laws which we want to propose . I would Like to hear your feedback on those, and decide on the next steps for our committee with respect to the recommended changes. But I realize we still have enough time until NCR AGM in April next year, so if this is not as urgent as some other items we want to discuss now. Please let me know 


JUL 2024 (Petawawa)

Discussion: "Data Scientist Letter to PIPSC President (Re: Professional integrity crisis in Policy Departments)" 


I wanted to add an agenda item for the meeting:

- "Data Scientist Letter to PIPSC President (Re: Professional integrity crisis in Policy Departments)" 

Below are a few key points from the letter that I started writing to Eva Henshaw, Acting President, PIPSC.

Whether I will submit this Letter to the President in my personnel capacity (as a Data Scientist who has become privy  - because of his networking on gccollab (where I led data training course) - to learn about widespread Professional Integrity breaches happening across all Policy & Ops Departments), or as newly elected NCR Executive (who was elected specifically for his pledge to do something about the abuse of Professional Integrity within the Govt and the lack of Transparency within the Union related to that - you may remember my 2-min Electoral speech about that), I would be very much interested to get your feedback and advice on it and the best strategy to proceed.

I'll share the whole letter draft prior to the meeting, as I'm still working on it.


Please find the Draft of my Letter to the President for discussion on Monday - attached and in this gdoc.


Note that I have not cleaned it yet for readability (which I will do over the weekend) but it has a list of Recommendations and Appendices with evidence.


If any of you have any ideas/questions related to any matter presented there (or how it is presented) please let me know -

I'll try to incorporate/address those before me meet.


Related documentation:

https://github.com/gorodnichy/iTrack-PSES-development/blob/master/paper/How%20make%20CBSA%20happier%20place%20-%20Lab's%20experiment%20-%20briefed2020.pdf

https://github.com/gorodnichy/iTrack-PSES-development/blob/master/paper/PSES-analysis-data-science-way-submission-to-HR-2008-2018.pdf


JUN 2024


Proposal for the Establishment of a Data Analysis and Insights Committee


Also appended below and attached:

a bit of history and an example of what data could do to improve the culture within the organization - in this case for the CBSA. 


27 MAY 2024 (First Meeting with Dmitry)

Request for New Exec orientation. 


I would also like to suggest the following items for Agenda. Perhaps they are already planned as part of Roundtable or other items, but just in case.


Then it would also be great to have the following discussions, if time allows

For the last item, I can also present the interactive data visualization tool that I built - which shows members by branch, by groups. It could serve as base platform for any further data analysis we may wish to conduct, such as members' engagement and responses - similarly to the way this is done for analyzing PSES results which I did here: https://open-canada.github.io/Apps/pses