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https://pipsc.ca/about/governance/elections-information/national/2021-election-pipsc-officers-and-directors - 2021 Election of PIPSC Officers and Directors (Biographical Sketches)
ADMINISTRATIVE PROCEDURES AND ELIGIBILITY:
By-Law 17.3.2 Conduct of Elections - The Elections Committee shall be responsible for the conduct of Institute elections for Officers and Directors, other than the AC Director, according to the By-Laws and Regulations of the Institute and shall adopt such administrative procedures as may be necessary to conduct that election.
All members participating in election campaign activities, candidates and their supporters are obliged to view the Elections Committee webpages, including the ‘Election Campaign Administrative Procedures’ document, to view their responsibilities. A candidate’s signature on their respective nomination form certifies that they have read, understood and will abide by the election campaign administrative procedures. Particular attention is drawn to Section 1, G, regarding participation in PIPSC meetings.
By-Law 22.2.2.2 - A member of a Group, Sub-Group, Region or Branch Executive is eligible for election as a member of the Board; however, upon election, must immediately resign their position(s) in accordance with BL 19.2.1.1, BL 20.2.1 and BL 21.2.1.
By-Law 22.4 Election Campaigns - Candidates, supporters and other members involved in election activities will be expected to observe accepted standards of conduct through an election campaign, both in verbal and written communications.
RELEVANT LINKS AND FORMS
Problems have arisen in the past. Some examples of unacceptable activities:
Campaigning on Public Service premises during working hours to solicit support from PIPSC members without the prior written authorization from a Manager of the workplace they wish to visit;
PIPSC Meetings:
When attending meetings, the elected officials and stewards should not be campaigning.
iii. Responsibility of the PIPSC Event Organizers:
To be as fair as possible to all, event organizers shall determine whether any election/campaigning activity will be allowed.
2. If the decision is that election campaigning is allowed, the organizers must:
a. Determine exactly what election activity will be allowed (ex. speeches, handout of material, table set up for material);
b. Determine where the activity will be allowed to take place (ex. inside or outside of the meeting room);
c. Include clear and concise information relating to bullets (a) and (b) in the meeting notice;
d. Have the notice of meeting placed into the Calendar of Activities by their staff resource;
Responsibility of the Candidates / Supporters:
iv. Responsibility of the Candidates / Supporters:
1. Candidates are responsible to ensure that meeting organizers have met their responsibilities outlined in (g) (iii) (2) (a) through (f), prior to campaigning at any meeting.
2. Candidates, potential candidates and their supporters are responsible for:
a. Keeping track of PIPSC meetings by referring to the ‘Calendar of Activities’
b. If campaigning is allowed, arranging for their attendance or for distribution of any campaign material by advising the constituent body or PIPSC event organizer so that appropriate time and space can be provided.
3. Candidates may be held responsible for the actions of their supporters, therefore they should be aware of what their supporters are doing.
4. Candidates and their supporters should refrain from placing banners, posters and all/any other campaign materials in public areas of the AGM host hotel.
5. Candidates and their supporters should refrain from placing campaign literature on PIPSC tables at the AGM unless approved by the Elections Committee.
6. Distribution of campaign material in the AGM meeting room itself is allowed provided it does not interrupt or delay the meeting.
3. Membership Lists
Candidates are to refrain from contacting members by phone or email at their place of work unless they receive prior permission from those members and proof would need to be provided to the Elections Committee prior to the emails being sent.
4. Biographical Sketches and Photographs: Instructions
Biographical Sketches must not contain any statements that are false, misleading, or unsubstantiated about a candidate’s activities with PIPSC.
d. Biographical Sketches must not contain any statements that are false, misleading, or unsubstantiated in their representation of a fellow candidate, PIPSC or any of its Constituent Bodies, stewards, employees, executive members or other representatives.
Reference to only one website address is allowed. A link will be created to the candidate’s respective site. Candidate websites will not be reviewed by the Elections Committee, but the Elections Committee will investigate all official complaints received regarding these websites. Candidates are expected to ensure that their websites conform to the By-Laws and all election policies and administrative procedures. The letters ‘PIPSC’ are not permitted in the website URL.
The Elections Committee will accept one (1) written and one (1) video biographical sketch per candidate. It is the candidates’ choice whether or not to submit both versions.
7. Use of Social Media
a. All existing PIPSC By-Laws, Regulations and Policies relating to ethics and professional behaviour expected from an Institute member are applicable to the users of social media. It is extremely important for all to maintain professional ethics during election campaign periods.
b. The Institute expects all members to engage respectfully in social media exchanges and conduct themselves in accordance with the Institute’s Communications Policy. Please refer to the policy in detail.
f. Institute members are free to use social media to exercise their freedom of expression. In doing so, however, they must always be mindful of their obligations to respect others and of their duty of loyalty to their employer.
Can candidates use the Steward list on the PIPSC Web Site for election purposes?
i. Membership lists can only be used in accordance with the Membership List Policy.
ii. In no cases will email addresses be provided.
iii. Contact information contained on the PIPSC website is provided for the sole purposes of allowing members to conduct Institute business or to contact their Institute Representatives for employment related problems or questions.
iv. Some members explicitly choose to not be contacted. Candidates (FOR CANDIDATES ONLY) will be sent a "Do Not Contact List" once their nomination has been approved.
Are candidates allowed to contact PIPSC members in their workplaces during working hours?
i. Candidates are to refrain from campaigning on Public Service premises during working hours to solicit support from PIPSC members without the prior written authorization from a Manager of the workplace they wish to visit.
ii. If prior written authorization is not provided, candidates are not to enter PIPSC members’ workplaces for campaigning purposes.
iii. Candidates are to refrain from contacting members by phone or email at their place of work unless they receive prior permission from those members.
iv. Some members explicitly choose to not be contacted. Candidates will be sent a “Do Not Contact List” once their nomination has been approved.
v. The rules apply to supporters and all members involved in election activities.